Information for thesis authors


Students completing Postgraduate Research programmes at the University of Birmingham are required to submit an electronic copy of their final thesis to the University. Please see the Steps to Deposit for Current Students below.

If you have gained a research degree (eg PhD, MPhil by research) from the University in the past, you are also welcome to submit your thesis to this repository.


Benefits for you as an author


Copyright and confidentiality

You must ensure that your thesis or dissertation does not include any copyright material belonging to someone else, unless you have permission from the rights holder(s) to include their material in your eTheis. See the Library's guidance on Copyright for guidance.

You must also ensure that your thesis does not include confidential material that should not be made available via the web.

All Doctoral theses in this Repository are automatically included in EThOS.


Steps to deposit

For current students preparing to graduate:

  1. After you have completed all revisions and corrections to the satisfaction of your examiners, you will receive a letter of award. This letter will specify the deadline by which you must submit the electronic copy of your thesis, and the final hardbound copy.
  2. For your e-thesis, please convert your files to .pdf format if possible, preferably compliant with the PDF/A standard. It is acceptable to submit multiple files if eg, your appendix is in a separate document.
  3. If you still have an active IT account, please log into the repository and deposit your thesis. A detailed deposit guide is available on the library webpages.
  4. We will contact you when your e-thesis submission has been received, usually within 2-3 working days.

If your IT account has expired, please provide your electronic thesis through our dedicated formstack deposit form.

In case of queries, please contact the Scholarly Communications Services Team in Library Services via or phone on 0121 414 3397.

For former students who graduated before 2010:

  1. Read the supplementary author agreement at
  2. Sign the author agreement and provide the data requested on page 2. Post or e-mail the signed author agreement, as instructed.
  3. If you have an electronic copy of your thesis, please convert your thesis to .pdf format if possible, or to a valid .xml document. However Word format is also acceptable. If you do not have an electronic copy, we may scan your thesis from the copy in the Library.
  4. E-mail your thesis details (and thesis files if available) to Please also contact this e-mail address with any queries, or phone the Scholarly Communications Services Team in Library Services on 0121 414 3397.
  5. We will contact you when your thesis is available in the repository.


ePrints developed at the School of Electronics and Computer Science at the University of Southampton, England.

University of Southampton School of Electronics and Computer Science